Scheduling a meeting

With Zoutch! you can easily schedule a meeting.

Here is how you can perform this easily.

First click on the Create a Zoutch! blue button.

Select the "Set up a date?" question. From now on you should see a calendar. Choose the dates you'd like to propose to your contacts.

For each date you can also choose one or several times. Note that you can either select a time from the dropdown list or write anything you like in the time area. For instance: "In the evening" etc.

Once you are done with the date selection click on the "Save" button at the bottom right.

From this step you can either finish up your Zoutch! or add more questions if required.

Let's imagine "Setting up a date" is the only thing you need...

Then click on the "Next" button at the top right of the screen.

Enter details for your Zoutch! Tip: Add a picture, your contacts will love it!

Congrats, your Zoutch! is now almost done.

Ok with the details ? Then just click on the "Finish" button. That's it! You're done !

Zoutch! provided you with 2 links. The first one will allow you to administrate your Zoutch! The second one is important since it is the one you want to share with your contacts. To share this link, simply copy paste it and send it by email to your contacts.

Your contacts will then answer your Zoutch! by selecting appropriate date/time. You will then figure pretty quickly which date is most suitable for your meeting.

Enjoy !

Learn more with this Youtube video:

Main features

Zoutch! is about sharing questions with your contacts.
Those questions are really important since they will for sure determine the success of the event you are organizing.

Who will take care of the "Bike-Parking / Classic Cars" signalling ?

So, what questions can you ask with Zoutch ? 

It is difficult to provide an exhaustive list of questions you can share with Zoutch! However here are a few examples.


Date poll:

• Could you please indicate your availability for the next meeting ?
• Let's set up a date for our party ?
• Let's schedule a date ?

Read more about scheduling a meeting.

Other polls:

• Regarding the restaurant menu, what do you prefer ?
• How old are you ?
• Where do you come from ?
• How did you hear about the festival ?
• etc.

Tasks:

• Who could bring the video projector ?
• Anyone could call M.Smith to invite him to the meeting ?
• Could someone buy some refreshments ?
• Anyone could get the key and open the meeting room ?
• etc.

Groups:

• I'm going to New York on tuesday. I've got 3 available seats in my car. Anybody interested ?
• Could you please register if you'd like to follow our painting workshop ? (capacity 5 pers.)
• etc.

Collection:

• We need to raise $1000  to developp the project. Can you help ?
• I'm looking for 20 "fun" hats for the show. Do you have any I could borrow ?
• etc.

There are so many questions you can ask with Zoutch! Just let your imagination help you !

Other features

Here are few Zoutch ! features:


Checklist look and feel:
When a question is  "complete", a green tick will appear at the left end of the question.

Comments:
Admin or user can add comments to a question at any time even when the question is complete.

With Zoutch!, organize just any kind of event !

Drag & Drop:
Once created, questions and tabs are draggable and droppable.

Header:
Admin can upload a picture and / or provide full description of what the zoutch is about.

Menu:
You can choose among several questions.The dropdown list "Menu" contains different questions. When choosing one or the other, Zoutch ! will open appropriate question box so that one can easlily design it.

Modes:
Zoutch ! allows 2 modes: Admin & User mode
The admin mode allows you to create your own zoutchs whereas the user mode is dedicated  to the admin's contacts. As usual, the admin mode provides many rights that the user mode doesn't get by default.

Notifications:
Different notifications can be sent to the admin or to the contacts.

Question settings:
Zoutch ! provides different question settings in order to customize the end user interface.

Tabs:
It is possible to create tabs to organize your questions.

User rights:
Admin can grant contacts special user rights.
The more rights contacts have, the more collaborative the zoutch is.

Checklist look and feel

When a question is "closed", a green tick appears at the left end of it.

A question is said to be "closed" depending on values that the administrator specified when creating the question.When a question is "closed" it becomes impossible for contacts to "Zoutch" (1). However, they can still leave comments.

Where exactly can the administrator specify those values ?

It actually depends on the type of question:

Poll question: if your question is a poll (date or else) you can specify a closing date thus question will be marked as "closed" (green tick) when reaching this date.

For all other questions, it depends on the number of zoutchers specified (except for a collection where it is the number of items searched for). For instance, if you specify 4 zoutchers in a question then the question will be marked as "closed" when  4 zoutchers will have zoutched.

Step 1: Specify number of zoutchers ("Models" is now "Menu", screenshot to be uptated soon)

Step 2: zoutchers zoutch one after the other

Step 3: the green tick appears when number of zoutchers specified is reached

(1) - If necessary, the administrator can update the question to bypass this aspect.